KavanaStock vs Craftybase and Stocksmith: An Honest Comparison
Three tools for makers, three different jobs. Here is where KavanaStock fits, and where it does not.
Quick answer
KavanaStock is the simpler, cheaper choice for solo makers and market sellers who mainly want to know the true profit of each product with their own time counted. Craftybase and Stocksmith are built around connecting to online sales channels, so they suit makers who sell mostly on Etsy or Shopify and want orders pulled in automatically. KavanaStock does not sync live with Etsy or Shopify.
KavanaStock vs Craftybase and Stocksmith at a glance
We make KavanaStock, so treat this page with that in mind. We have tried to be fair, and to say plainly where the other tools are stronger. We describe Craftybase and Stocksmith as we understand them from their own descriptions, and tools change, so check each site for current features and prices before you decide.
| KavanaStock | Craftybase and Stocksmith | |
|---|---|---|
| Main focus | True profit per product, with your time counted, plus simple stock warnings | Connecting to your online sales channels and tracking stock and costs across them |
| Price | Free forever, then £4.99 (Pro) or £7.99 (Premium) a month | Paid plans, usually after a trial. Check their sites for current prices |
| Orders from Etsy or Shopify | Entered by hand. No live sync | Automatic import is a core feature |
| Card sales at markets | SumUp card payments matched to products (Pro) | Check their sites |
| Tax-style reports | Item-level profit. Year-end summary export is planned | Accounting-oriented reports are a selling point |
| Setup effort | Low. One recipe and you are going | Higher, because there is more to connect and configure |
| Best for | Solo makers and market sellers | Makers who sell mostly online and want orders pulled in |
Where KavanaStock is the better fit
- You sell at craft fairs and markets. You can match card payments from your own SumUp account to products (Pro), so market days feed straight into your numbers.
- You want true profit, not just stock counts. Every recipe includes your own time, so you see what you really earn per item and per hour.
- You want to start for nothing. The free plan covers 15 products and 30 materials with no credit card.
- You want it simple. One recipe is enough to start, with no channels to connect.
Where Craftybase or Stocksmith may be the better fit
- You sell mostly online and do not want to enter orders yourself.
- You need accounting-style reports for your accountant or your tax return.
- You have a more complex product range, such as products made from other products.
If that is you, one of them is likely the better choice today. We would rather you picked the right tool than the wrong one.
Who KavanaStock is not for
KavanaStock is not the right tool if you need live Etsy or Shopify order sync, tax-ready accounting reports, Xero or QuickBooks links, barcode scanning, multiple warehouses, or batch and lot numbers for recalls. We are not trying to compete on those. We plan to add an Etsy order CSV import and a year-end summary export, and we are considering sub-recipes and batch codes, with no dates promised.
How do I choose?
Ask yourself three questions:
- Where do most of my sales happen? Markets and mixed sales point to KavanaStock. Mostly Etsy or Shopify points to a channel-sync tool.
- Do I need numbers for an accountant? If yes today, choose a tool with accounting reports.
- Do I know what each product really earns me? If not, start there. Our pricing formula and free calculator work without any software.
Frequently asked questions
Is KavanaStock a good Craftybase alternative?
It can be, if you are a solo maker or market seller who wants true profit per product and simple stock warnings at a low price. It is not a like-for-like replacement for makers who need automatic Etsy or Shopify order import or accounting reports.
Does KavanaStock sync with Etsy or Shopify?
Not live. Sales are recorded by hand, or card payments from your own SumUp account are matched to products on the Pro plan. An Etsy order CSV import is planned.
Is there a free plan?
Yes. KavanaStock Basic is free forever with up to 15 products and 30 materials, and needs no credit card. Pro is £4.99 a month and Premium is £7.99 a month, both with a 7-day free trial.
Which tool is best for craft fair sellers?
KavanaStock is built with market sellers in mind, because of its SumUp card payment matching and its focus on true profit per item. Check the other tools' sites to see how they handle in-person sales.
About KavanaStock
KavanaStock (kavanaapp.co.uk) is an inventory and profit-tracking web app for independent makers. You add your materials and what they cost, build a recipe for each product, and it shows your true estimated profit per item (your own time included), warns you when materials run low and flags products that are not selling. There is a free plan with no credit card needed. Read more about KavanaStock. KavanaStock is not related to kavanapp.com or to any wellness app.
Written by the KavanaStock team. Last reviewed 6 October 2026.